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What Documents Do You Need for a Form I-9? | Legal Requirements Explained
What Documents Do You Need for a I9
When it comes to filling out the I-9 form for employment verification, it`s important to have the right documents in order to comply with the law. The I-9 form, also known as the Employment Eligibility Verification Form, is used by employers to verify the identity and employment authorization of individuals hired for employment in the United States.
List Acceptable for I-9
According to U.S. Citizenship and Immigration Services (USCIS), there are specific documents that are acceptable for the I-9 form. Documents categorized into List List and List C, and are required provide document List or combination document List and document List C.
List Identity Employment
| Document | Comments |
|---|---|
| U.S. Passport U.S. Passport Card | Must unexpired |
| Permanent Resident Card or Alien Registration Receipt Card (Form I-551) | Must unexpired |
| Foreign passport with Form I-94 or Form I-94A | Must unexpired |
List Identity
| Document | Comments |
|---|---|
| Driver`s license or ID card issued by a state | Must include a photograph |
| School ID card with a photograph | For individuals under 18 years of age |
| Voter registration card | Not acceptable if it contains a photograph |
List Employment
| Document | Comments |
|---|---|
| Social Security Account Number card | Not acceptable if it contains the notation “not valid for employment” |
| Certification of Birth Abroad issued by the Department of State (Form FS-545) | Must be presented with an unexpired Form I-94 |
| Original or certified copy of a birth certificate issued by a state, county, municipal authority, or territory of the United States | Must bear an official seal |
It`s important for both employers and employees to understand the requirements and ensure that the proper documents are provided. Failure to do so may result in legal consequences for the employer and potential termination for the employee.
The I-9 form requires specific documents for identity and employment authorization verification. Employers employees diligent ensuring correct documents provided comply law. By following the guidelines set by the USCIS, both employers and employees can avoid potential legal issues and ensure a smooth employment verification process.
Frequently Asked Legal Questions About Documents for I-9
| Question | Answer |
|---|---|
| 1. What documents do I need for Form I-9? | Oh, documents for Form I-9 a trove! You choose present either document List or combination document List and document List C. List A includes documents such as a U.S. Passport, Permanent Resident Card, or Employment Authorization Document. List includes options like Driver`s license or ID card issued by a state, and List includes Social Security card original birth certificate. How exciting! |
| 2. Can I use a photocopy of my documents for Form I-9? | Oh my dear, unfortunately photocopies just won`t do for Form I-9. The documents must be original and unexpired. We want the real deal, not a replica. It`s like the difference between seeing a photo of the Eiffel Tower and standing right in front of it – there`s no comparison! |
| 3. What if my documents are in a language I can`t read or understand? | Well, well, well, isn`t that a conundrum! If your documents are in a language you can`t understand, you may bring someone along who can translate them for you. It`s like having your very own language detective to decipher the clues! Just make sure this person is not your employer or an agent of your employer. |
| 4. Can I use an expired document for Form I-9? | Oh, darling, expired documents are like old, dusty books – they`re no good for Form I-9. The documents you present must be unexpired, otherwise they`re about as useful as a broken pencil. Keep those documents fresh and valid! |
| 5. Do I need to provide my original Social Security card for Form I-9? | Ah, the enigma of the Social Security card! You don`t necessarily need to provide your original Social Security card. You have the option of presenting other documents from List C, such as a birth certificate or unexpired employment authorization document. Keep your options open! |
| 6. Can I use a foreign passport for Form I-9? | Oh, the intrigue of a foreign passport! You can absolutely use a foreign passport for Form I-9, as long as it contains certain biographical information and visa stamps. It`s like having a little piece of your adventures from abroad right there in your paperwork! |
| 7. What if I don`t have any of the documents listed on Form I-9? | Oh dear, what a predicament! If you find yourself in this situation, you can always contact your employer to discuss other options. They may be able to provide some guidance on alternative documents or solutions. It`s like having a puzzle to solve – there`s always a way to find the missing piece! |
| 8. Can I use a document that has a different name from my current legal name? | A different name, you say? Well, well, well! If your document has a different name from your current legal name, you may present it along with a document that shows a legal name change. It`s like having a history book that tells the story of your name evolution! |
| 9. What if I have a receipt for a replacement document? | A receipt, you say? If you have a receipt for a replacement document, such as a receipt for a replacement Social Security card, you can present it along with your List C document. Keep that receipt safe and sound, it may just come in handy! |
| 10. Can I use a document with a status expiration date for Form I-9? | Oh, the intrigue of an expiration date! If you have a document with an expiration date related to your immigration status, you can use it for Form I-9. Just make sure to re-verify your employment authorization before the document expires. It`s like having a ticking time bomb – you`ll want to defuse it before it goes off! |
Legal Contract: Documentation Requirements for I-9
This contract outlines the necessary documentation required for the completion of Form I-9, Employment Eligibility Verification, in compliance with the laws and regulations governing immigration and labor practices.
| Article 1: Scope Documentation |
|---|
| 1.1 The Employer shall require all employees hired to provide documentation that establishes their identity and eligibility to work in the United States as specified in Form I-9. |
| 1.2 The documentation required for Form I-9 shall adhere to the guidelines set forth by the U.S. Citizenship and Immigration Services (USCIS) and the Department of Homeland Security (DHS). |
| Article 2: Acceptable Documents |
| 2.1 The Employer shall only accept documents specified in List A, List B, and List C of Form I-9 as valid proof of identity and work eligibility. |
| 2.2 Any variations or exceptions to the acceptable documents listed in Form I-9 must comply with the provisions outlined in the USCIS Handbook for Employers (M-274). |
| Article 3: Retention Storage Documents |
| 3.1 The Employer shall retain all documentation provided by employees for Form I-9 for the duration prescribed by the Immigration and Nationality Act (INA) and related regulations. |
| 3.2 The Employer shall securely store all Form I-9 documentation and make it available for inspection by authorized government agencies upon request. |
| Article 4: Compliance Legal Obligations |
| 4.1 The Employer acknowledges its obligation to comply with all applicable federal, state, and local laws pertaining to employment eligibility verification and documentation requirements. |
| 4.2 The Employer shall maintain strict confidentiality and privacy of the Form I-9 documentation and shall not misuse or disclose the information contained therein except as required by law. |
| Article 5: Governing Law Dispute Resolution |
| 5.1 This contract shall be governed by the laws of the state in which the Employer is located, and any disputes arising from this contract shall be resolved through arbitration in accordance with the rules of the American Arbitration Association. |
